Proficient with Microsoft office / Microsoft Office Skills for Resumes & Cover Letters.
Employers across many industries expect job aspirants to acquire Microsoft Office (MS) skills, and this is probably the most preferred productivity software among businesses around the world. You do not have to be an expert in MS Office for your next job, but your job prospects need to be improved and if you are at least familiar with the basics, be considered for a further role.
If you are applying for an administrative position, you need to be proficient in using office programs for your day-to-day work. Most likely, your hiring manager will expect expertise in a high quality MS office.
Note: Even for high-level positions, your employer expects at least one elementary skill in MS Word and MS Excel.
What is Microsoft Office Skills?
The MS Office includes ten different desktop applications. The most common are Excel for spreadsheets, Outlook for email, PowerPoint for presentations and Word for word processing.
While your next task may be to use several Microsoft Office applications, many positions require both daily or MS Excel, MS Word and MS PowerPoint. The following details cover the expertise in these programs that an employer may need, so you can brush these up as needed and include them in your biography.
Microsoft Office Skills Types
MS Excel: If you would like to know your level of expertise in MS Excel, you may receive additional consideration from potential employers that includes knowledge and experience in using the following functions:
Pivot Table: If you are able to master the pivot table industry, you can manage, sort and analyze data in a variety of ways using Excel. Pivot Tables automatically perform actions to help you sort data quickly, using fast formulas, types, and other functions that can take hours to be inactive for data analysis using formulas, types, and other functions.
Formula Function: Knowing how to use Excel’s basic formulas can help you create a spreadsheet that offers real value to your employer. Learn common math computation formulas, and then learn commonly used skills such as how to link data from one spreadsheet to another, how to find data in large data sets using formulas like VLookup, and how to use filters and subtotal functions to sort data in visual-application formats. Do and present.
Formatting: There is no rule that says that spreadsheets need to be ugly or boring. Spreadsheets formatted using consistent font sizing, brand-specific colors, and uniform spacing allow colleagues and superiors to better accept them. Excel provides you with a formatting option that you can apply to a spreadsheet to make it more easily readable and aesthetically pleasing, outlining the basics. Don’t underestimate the power of well-placed line separators or a minimally applied color scheme.
Microsoft Word: For business written-word communication, MS Word is the preferred system. Most employers will look for candidates who can perform the following candidates in MS Word.
Formatting and Page Setup: Many people are unable to understand the basics of seemingly usable formatting and page setup functions in MS Word. It will be of great benefit to you to learn the basics of these functions as they are the key to using MS Office. Formatting can involve things like custom iteration titles, multiple columns, page numbers, and font and color choices.
Template building and editing: When you create something you like, you can save the template and reuse it again and again.
Smart-Art and text-box usage: MS Word is better than text-based documents. It’s also useful for things like flyers and signage. Knowing how to use these features makes it easy for Word to do so. Shapes and text boxes can sometimes be unhealthy, as they are more difficult to overlap and they can sometimes jump around the page, but once you get the hang of it and understand the peaks you will master.
If you prefer not to use Photoshop or have no access to professional digital design, MS Word and Publisher make great choices of simple visual design projects using elements of images, shapes, colors and other designs.
MS PowerPoint: PowerPoint is a presentation software. This enables the designer to create a variety of custom slides for projecting on the screen. Employers will look for candidates who can put together presentations at PowerPoint and include text, pictures, graphics and spreadsheet tables. PowerPoint has many features like movies, sound and slide transitions. People with PowerPoint will know how to use the right features to emphasize when not going overboard with too much distraction.
Custom Slides and Templates: Employers want someone who can create interesting slides from scratch, understand the elemental design elements of composition, color, and balance Understanding A successful candidate will be able to input new data into existing templates.
Animation: Adding animations to text and images adds a layer of excitement to each slide. Animations allow page elements to zoom in or out. Employers will choose candidates who will be able to use this feature without tasting and thinking at the top.
Working with the MS Office can be fun and rewarding. Microsoft Office skills are useful in any role, but especially in a workplace environment where administrative work is valuable. Brush up your skills and be prepared to talk about what you can do with the MS office at your next interview.
This Is the One Thing You Should NEVER Put on Your Resume
Ask the full room for hiring managers to resume the cliche. Their eyes can come back to their heads and they will probably give you the same line:
“proficient with Microsoft Office“
This string of seemingly innocuous words dipped its hooks into the job-seeker dictionary years ago, and it still remains a staple – and for no good reason.
Yes, everyone wants to flex a bit. But you really have no qualms with employing padding your life story with the “skills” shared by everyone with the signal of officer work. It can even throw you out of the running.
“In 2020, if you’re trying to get a job, the assumption is that you’re computer literate,” said Carlota Zimmerman, a career consultant. “If a client seriously told me he was going to write ‘proficient with Microsoft Office‘ in his biography, I’d ask him, ‘Why stop there? Can you use a knife and a fork? ‘”
This is not meant to isolate the entire Microsoft or unadulterated users of the program: skills in some Microsoft tools like Excel, OneNote or PowerPoint may be attractive to employers. There is a better way to boast about your skills than to rely on the word bad-ass catchall.
Here are a few biographical dos and don’ts to keep in mind.
Do not list Microsoft Word in your biography. Period.
What’s worse than using “proficient with Microsoft Office” as a stand-in, you know, is using “Microsoft Word” instead of real expertise.
You wrote your biography using some kind of word processing software, didn’t you? This stands to reason that one of the most popular of you has baseline knowledge. There is no need to pay attention to a program that most middle schools can handle.
Andrew Seal Pack, a communications specialist and professor at the University of Florida, says, “Microsoft Word should be listed as a skill. “You will not list the ability to type what you have typed. If you join hands with someone during a job interview, you don’t tell them that one of your biggest skills is the ability to shake hands. “
Include programs where you have a specialist level of knowledge.
A few distinct Microsoft programs – and certain capabilities within those programs – deserve a nod. Maybe you can work with Excel Pivot Tables like any other business. Or maybe you’re the only one in your team who can print a memorable PowerPoint presentation. In this case, feel free to chili with some of these expert level skills. Just be specific.
“It’s a great way to bring up your accurate knowledge of software,” says Nirob Sohel, a career consultant and hiring manager at the Resume Competent. “Expand how you are proficient with Microsoft Office. Specify how you can create Excel spreadsheet formulas, export PowerPoint slides to video formats, or merge productivity applications with Outlook.”
Find other ways to display.
There are differences between skills and experience: it’s the difference between what you can do and what you already do. Employers want to see the latter and industry-specific keywords that reflect that experience. So if you are applying for a position that requires you to use programs like Word and PowerPoint, it is best to give specific examples instead of eliminating how you sustained programs.
“If I am hiring for an administrative assistant or data entry position, I would love to see how many words you can type per minute, or examples of your content … like official company letterheads or eBooks’,” says Amin Rahal Founder of Ironman, a digital marketing firm.
Don’t claim the skills you don’t have.
Many job seekers claim to be “fluent” in the entire proficient with Microsoft office, when career experts say that they really mean, “I use Microsoft Word and I’ve opened PowerPoint a few times.”
Andrew Quagliata, lecturer in management communications at Cornell, says: “Job candidates may have a short explanation of the term efficient.
Coagliata worked as a manager, and said he learned once after a new tenant had lied about his ability. After that, he started examining the candidates. “I remember when a candidate stood up and left an interview in the middle of the Excel evaluation,” says Cogliata, who listed “skilled in the Microsoft office” in his biography.
Frankly: Do you know every program as the back of your hand? If you decorate, it can go backwards
Focus on job ads.
There is one exception to all of the above: If you are sending a biography in response to an ad that specifically looks for office skills. That’s why applicant tracking systems, which software companies use to select online applications, are programmed to perform resume scans for keywords related to their posting.
If the ad you are applying to has the Microsoft Office software in the required skills, you must create a version of your own biography that is included. Mirror the sentence of the ad – whether it’s listing each individual program or using the catchall “proficient with Microsoft office“.
“Employers’ software is not able to understand that Microsoft Office includes Excel, Word and PowerPoint, so if job postings list specific programs, you need to create a list of every program in your life, so that you can match those keywords,” Professional said. Author Kelly Donovan says let’s start again .
But again if a job advertisement is not included as needed in the office, skip for more relevant information.
Ben Quiz, founder of another marketing company named HASAN, says, “Remember to hire yourself. “Think, what skills would be useful for a position? If I’m looking for a digital marketer, I’d like to see ‘Google AdWords’, ‘Facebook Ads,’ and ‘Social Media.’
“If you have a great PowerPoint in school, I don’t really curse … it won’t bring value to the company.